Proposal Submission FAQ

Here are some frequently asked questions about the proposal submission process:

Yes, any user from a subscribing country can apply to any of the platforms described in the service/technology catalogue.

Instruct provides some funds directly to support access to infrastructure. Instruct funds will be available according to the following criteria:

  1. no other access funding is available for the platform work proposed
  2. the proposal forms part of a research project that is interdisciplinary and uses an integrated technology approach
  3. the impact of the research is scored highly (scoring guidelines).

Instruct provides a single point of access to infrastructure in Instruct Centres all over Europe. It also provides the expertise to support you in carrying out your research and to point you to the right place for the right experiment.

See our page which describes who qualifies.

No, however, we are looking for high quality research proposals that are inter-disciplinary and use an integrated technology approach. We will also consider the impact of the research. A Moderator may suggest revisions to a proposal and resubmission. A revised proposal will be accepted for re-evaluation at any time.

There is no time limit to start or finish the project, however we will try to help the user access the service/technology required as promptly as possible. If the project has not started within 12 minths of approval, the Access Committee may request and update to ensure that the original scientific goals are still relevant.

Yes. We encourage the use of integrative structural biology approaches, where multiple techniques are used for a research question. All service/technologies required should be included in a single proposal.

At step 1 of the online proposal system "Select Service / Technology", click the green button to "Add another Service / Technology", and select subsequent technologies there.

All service/technologies required should be included in a single proposal. Make the application for crystallisation and data collection in the same proposal.

At step 1 of the online proposal system "Select Service / Technology", click the green button to "Add another Service / Technology", and select subsequent technologies there.

Yes, expert guidance from the participating institutes is part of the Instruct access provision.

Every application is evaluated on its scientific merits. Instruct is looking for research projects that demonstrate innovative approaches within integrative structural biology.

The reviewers will be asked to report on; scientific quality and integrated aspects of the research plan, feasibility of the research plan and the competence and expertise of the applicant/research team. The guidelines to the reviewers will include questions such as "is the project scientifically significant? Is the project inter-disciplinary?" "Are the research methods appropriate for the project?" "Have alternative approaches been considered in case of problems?" "Are the merits and scientific expertise of the applicant appropriate and sufficient for the proposed project?"

Safety and ethical issues will also be taken into account. Evidence of preliminary data will be required.

More details of criteria are available in the Review Guidelines.

Yes, you can appeal to the Moderator through the web site. We are committed to working with applicants to develop their proposals.

The proposers must agree to publication of data (a publication delay can be negotiated to allow IP and patent processes). The publication must include this acknowledgement "This work was funded by Instruct, part of the European Strategy Forum on Research Infrastructures (ESFRI) and supported by national member subscriptions."

Instruct IP policy shall include the principle that data arising from research should be made available on an open-access basis in order to advance research in the field of integrative structural biology, subject always to the rights of any human data subjects and subject to a right for the party generating such data to withhold publication for a period of up to 4 months in order for that party to seek patent or other intellectual property protection for the results.

It is not required to include Instruct authors. However, the access mode will often be ‘collaborative’ rather than ‘service’ and may be extended over time in which case joint publications may arise. Co-authorship should be agreed with all parties involved before commencement of the work.

All access to Instruct technology must be acknowledged in scientific articles and presentations generated using data collected at Instruct centres.

In published material, please acknowledge the use of Instruct infrastructure, expertise and resource contributions using the following text: " The authors acknowledge the support and the use of resources of Instruct-ERIC."

For slide presentations, a selection of template slides is available in the document area. The Instruct-ERIC logo should appear in the footer of slides presenting data obtained with support from Instruct.

It is not necessary to suggest reviewers - the Moderator will appoint reviewers in the field. You need only say which reviewers you do NOT wish to see your application (in case of a conflict of interest).

By answering the feedback form when prompted by the system.

Users should book and pay for their own travel and accommodation for access visits. After the visit has taken place, and feedback has been submitted online, reimbursement can take place.

Users need to complete the reimbursement form, and post it with receipts to Instruct Academic Services Ltd (Oxford House, Parkway Court, John Smith Drive, OX4 2JY).