Access costs and funding

A standard Unit of Access is defined for each service/technology within the Instruct-ERIC cataIogue. Multiples (and fractions) of units may be scheduled and charged accordingly.


Instruct funding for Support Costs

Instruct funding for Access to each service/technology at the academic rate is capped at €1500 per visit. This can be split between the following costs:

  1. Consumable costs. The centre can claim up to €1100 per access visit or project.
  2. Travel and accommodation. If there is no other support available, a contribution towards travel and accommodation can be paid to the researcher of up to €400 within mainland Europe or €600 in Israel. Within this limit, eligible accommodation costs are capped at €80pppn. No subsistence costs will be reimbursed.

Instruct will accept some flexibility in Consumable costs claimed per access. For example, where travel costs can be covered by other means, or no travel is required, the total amount of support funds (€1500) can be claimed against consumable costs, with justification. In the case of exceptionally expensive platforms, Instruct support may be extended to €3000.

In all cases, the amount of support funding available from Instruct will be agreed before work commences. In cases where the access costs are in excess of the Instruct support available, the user may be asked to cover the extra costs from grants or other means. 

Extended Access

If, when undertaking Access work, it becomes apparent that more Access is required to achieve a satisfactory outcome, agreement must be obtained from the Instruct Moderator to fund the extra work through instruct, with approval from the service/technology to supply the extra access. If pre-approval is not obtained, the User continues at risk of incurring charges that will not be eligible for Instruct reimbursement.

Before submitting your proposal or starting your access project, please check with the Instruct Hub if you are unsure of the costs that Instruct will cover. 


Reimbursement of Support Costs

To receive Instruct funds for access consumables, each Centre should invoice Instruct-ERIC after the visit has taken place. Instruct may ask for justification for costs claimed.

Users should book and pay for their own travel and accommodation for access visits. Costs will be reimbursed after the visit by providing Instruct-ERIC with the completed reimbursement form and receipts up to the maximum value by post (to Instruct-ERIC, Oxford House, Parkway Court, John Smith Drive, Oxford, OX4 2JY). For any other enquiries please contact admin@structuralbiology.eu.

Who qualifies for funding?

Academic scientists from Instruct-ERIC member countries are eligible to apply for funding for access visits to Instruct centres. Scientists from other countries may apply for access to Instruct-related infrastructure through other EC programmes (link to bottom of page).

 Proposals can be made to Instruct for any infrastructure platform(s) listed in the Instruct catalogue. Instruct access is available to users from Instruct Member countries regardless of national boundaries. Users may apply to access an Instruct Centre in their own country if equivalent standard facilities are not available free at their home institution or a national centre. Trans-national access is also eligible.

Industrial users and users from outside the Instruct Member countries may apply for access on a 'pay for access' basis. In some circumstances, industrial users who are based in Instruct Member countries and who agree to publish their results openly, may apply for access at the academic rate, but will not qualify for Instruct support funding.

For more information, consult Eligibility.

Access to Instruct-related infrastructure through other EC programmes

iNEXT is a consortium funded by Horizon 2020 to offer European researchers access to a range of technologies including NMR, EM and X-rays for translational research. 

Researchers can apply for iNEXT funding by submitting a proposal in the same way as for Instruct, using the Aria proposal system




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